Checklist of documents

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You will need to submit the following documents, so start well in advance to collect them:

  • Passport photo
  • Copy of your passport (or other official identification proof for EEA students)
  • “Europass” CV
  • Motivation letter (may be as submitted in your Application Form)
  • Legalized copy of your Higher Education (Bachelor/Master) Degree: original + certified English translation
  • Legalized copy of your Higher Education (Bachelor/Master) Transcript of Records: original + certified English translation
  • English Language Certificate
  • Other documentation you deem relevant
  • You will be asked to insert a link to a video in which you present a scientific topic, if possible related to textiles but not required. This video should not last longer than 5 minutes. Your video can be shared in Google Drive, Dropbox, YouTube etc.

Legalisation of Documents

This can be a very long and time-consuming process, please start it well in advance!

In order to ascertain the authenticity of your Diploma and Transcript of Records, we need to receive duly legalized copies of these documents. Please carefully read the information on the Ghent University website about the legalization methods per country and how to get your documents correctly legalized.

The legalisation method depends on the country where the diploma was issued (check the list of countries per legalisation method on the Ghent University website):

  • Apostille: your country has signed the Hague Treaty, you are therefore required to submit an official copy with original Apostille seal. More information can be found on www.hcch.net.
  • Belgian Embassy: Foreign Affairs: legalisation.
  • Certified Copy: The country where your diploma was issued has a special agreement with Belgium and you are therefore required to submit a copy taken of the original primary document by a qualified official who guarantees its authenticity as a true copy. More information about certified copies can be found on the Ghent University website.

Note: you might have to contact the institute that issued your diploma to obtain a certified copy or to find out what the procedure is to have your diploma apostilled or legalized.

Note: if your higher education diploma is not issued in English, it needs to be translated by a certified translator and the original plus the translation need to be added to your application.

Note: students with a Chinese degree should be aware of the APS screening. More info on the Ghent University website.

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You have the right to be informed by us if we process your data, for the purpose of processing, the type of data we hold, who manages it, how long we store it, but also for your other rights, such as the limitation of processing, correction and deletion of data concerning you.

You have the right to request the correction of inaccurate personal data by submitting a request for correction. It is noted that the correction of the data exists only in the case of a registered user, where in this case it can be done by you through the user control panel. Default order data cannot be corrected.

You have the right to delete the data that concerns you, either as a registered user where it can be done by you through the user control panel, or as a number of orders.

You have the right to portability of your data, where you can ask us to download the personal data you have submitted to the website or to ask us to transfer it to another body.

For any request related to the processing of your data and the exercise of your above rights you can send a relevant email to we-team@ugent.be. We will respond to your request as soon as possible, and in any case within 30 calendar days from the day of receipt.

You can read more on our privacy policy here.